Free demand letter generator
A clear, professional demand letter resolves a large share of disputes before anyone sets foot in court. Fill in the blanks and copy your letter.
Sending a demand letter does two things: it gives the other side a final chance to pay, and it creates evidence that you tried to settle, which courts look on favourably. Keep it factual and set a firm deadline.
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What a strong demand letter contains
- The facts, briefly. What was agreed, what went wrong, and the key dates.
- The exact amount you are claiming and how it is calculated.
- A clear deadline stated as a specific date.
- The consequence - that you will file a small claims case if unpaid.
- Proof of delivery - send it trackably and keep the receipt.
Frequently asked questions
What is a demand letter?
A demand letter is a formal written request for payment or action, sent before you file a lawsuit. It states what you are owed, why, and a deadline to respond, and it signals that you are serious about going to court.
Do I have to send a demand letter before suing?
It is not always legally required, but courts strongly favour it and a documented attempt to resolve the matter can affect costs. It also resolves a large share of disputes without a hearing.
How long should I give them to respond?
Ten to fourteen days is standard and reasonable. Too short looks aggressive; too long delays your case. State an exact date rather than 'within two weeks'.
Should I send it by regular mail or something trackable?
Use a trackable method, registered or certified mail, or email with a read receipt, so you can prove it was received. Keep a copy of the letter and the proof of delivery for your evidence package.
What tone should a demand letter use?
Firm, factual and unemotional. State the facts, the amount, the deadline and the consequence (filing a claim). Avoid insults or threats beyond lawful legal action, which can backfire in court.